{"id":19489,"date":"2026-10-30T03:30:22","date_gmt":"2026-10-30T03:30:22","guid":{"rendered":"https:\/\/afusion.ai\/?p=19489"},"modified":"2026-10-30T08:43:32","modified_gmt":"2026-10-30T08:43:32","slug":"vt-project-create-automated-invoices-with-rpa","status":"publish","type":"post","link":"https:\/\/afusion.ai\/en\/vt-project-create-automated-invoices-with-rpa\/","title":{"rendered":"Automating accounts payable invoice processing for Vistra with RPA and IDP"},"content":{"rendered":"\t\t<div data-elementor-type=\"wp-post\" data-elementor-id=\"19489\" class=\"elementor elementor-19489\">\n\t\t\t\t<div class=\"elementor-element elementor-element-039c83a e-flex e-con-boxed e-con e-parent\" data-id=\"039c83a\" data-element_type=\"container\" data-settings=\"{&quot;_ha_eqh_enable&quot;:false}\">\n\t\t\t\t\t<div class=\"e-con-inner\">\n\t\t\t\t<div class=\"elementor-element elementor-element-1abf0b7 my-heading-1 elementor-widget elementor-widget-heading\" data-id=\"1abf0b7\" data-element_type=\"widget\" data-settings=\"{&quot;_animation&quot;:&quot;none&quot;}\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t<style>\/*! elementor - v3.21.0 - 26-05-2024 *\/\n.elementor-heading-title{padding:0;margin:0;line-height:1}.elementor-widget-heading .elementor-heading-title[class*=elementor-size-]>a{color:inherit;font-size:inherit;line-height:inherit}.elementor-widget-heading .elementor-heading-title.elementor-size-small{font-size:15px}.elementor-widget-heading .elementor-heading-title.elementor-size-medium{font-size:19px}.elementor-widget-heading .elementor-heading-title.elementor-size-large{font-size:29px}.elementor-widget-heading .elementor-heading-title.elementor-size-xl{font-size:39px}.elementor-widget-heading .elementor-heading-title.elementor-size-xxl{font-size:59px}<\/style><h2 class=\"elementor-heading-title elementor-size-default\">Automating accounts payable invoice processing for Vistra with RPA and IDP\n<\/h2>\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t<div class=\"elementor-element elementor-element-49c94b1 e-flex e-con-boxed e-con e-parent\" data-id=\"49c94b1\" data-element_type=\"container\" data-settings=\"{&quot;_ha_eqh_enable&quot;:false}\">\n\t\t\t\t\t<div class=\"e-con-inner\">\n\t\t<div class=\"elementor-element elementor-element-4478410 e-con-full e-flex e-con e-child\" data-id=\"4478410\" data-element_type=\"container\" data-settings=\"{&quot;_ha_eqh_enable&quot;:false}\">\n\t\t\t\t<div class=\"elementor-element elementor-element-b7bcd5e elementor-widget elementor-widget-text-editor\" data-id=\"b7bcd5e\" data-element_type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t<style>\/*! elementor - v3.21.0 - 26-05-2024 *\/\n.elementor-widget-text-editor.elementor-drop-cap-view-stacked .elementor-drop-cap{background-color:#69727d;color:#fff}.elementor-widget-text-editor.elementor-drop-cap-view-framed .elementor-drop-cap{color:#69727d;border:3px solid;background-color:transparent}.elementor-widget-text-editor:not(.elementor-drop-cap-view-default) .elementor-drop-cap{margin-top:8px}.elementor-widget-text-editor:not(.elementor-drop-cap-view-default) .elementor-drop-cap-letter{width:1em;height:1em}.elementor-widget-text-editor .elementor-drop-cap{float:left;text-align:center;line-height:1;font-size:50px}.elementor-widget-text-editor .elementor-drop-cap-letter{display:inline-block}<\/style>\t\t\t\t<p>AFusion automated Vistra&#8217;s accounts payable (AP) invoice processing with an RPA solution built on Intelligent Document Processing (IDP). The system extracts data from electronic invoices and scanned PDFs, classifies each invoice, matches it against related documents, handles discrepancies, and posts the result to the ERP \u2014 for both PO and non-PO invoices. After deployment, a single robot processes more than 2,000 invoices per month, replacing manual entry end to end.<\/p>\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t<div class=\"elementor-element elementor-element-69c61f7 e-flex e-con-boxed e-con e-parent\" data-id=\"69c61f7\" data-element_type=\"container\" data-settings=\"{&quot;_ha_eqh_enable&quot;:false}\">\n\t\t\t\t\t<div class=\"e-con-inner\">\n\t\t<div class=\"elementor-element elementor-element-25c4b66 e-con-full e-flex e-con e-child\" data-id=\"25c4b66\" data-element_type=\"container\" data-settings=\"{&quot;_ha_eqh_enable&quot;:false}\">\n\t\t\t\t<div class=\"elementor-element elementor-element-467ebc8 my-heading-2 elementor-widget elementor-widget-heading\" data-id=\"467ebc8\" data-element_type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">Who Vistra is and what was breaking<\/h2>\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-191b5aa elementor-widget elementor-widget-text-editor\" data-id=\"191b5aa\" data-element_type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t<p>Vistra is a global business services company operating in Vietnam, covering everything from company formation to post-setup support. Fast growth brought a fast-growing finance workload, and accounts payable felt it first. The AP team handled large volumes of invoices from many suppliers \u2014 electronic invoices and paper invoices side by side \u2014 under weekly payment runs and month-end reporting deadlines with very little slack.<\/p>\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t<div class=\"elementor-element elementor-element-83fc63c e-flex e-con-boxed e-con e-parent\" data-id=\"83fc63c\" data-element_type=\"container\" data-settings=\"{&quot;_ha_eqh_enable&quot;:false}\">\n\t\t\t\t\t<div class=\"e-con-inner\">\n\t\t<div class=\"elementor-element elementor-element-f906784 e-con-full e-flex e-con e-child\" data-id=\"f906784\" data-element_type=\"container\" data-settings=\"{&quot;_ha_eqh_enable&quot;:false}\">\n\t\t\t\t<div class=\"elementor-element elementor-element-01c220a elementor-widget elementor-widget-image\" data-id=\"01c220a\" data-element_type=\"widget\" data-widget_type=\"image.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t<style>\/*! elementor - v3.21.0 - 26-05-2024 *\/\n.elementor-widget-image{text-align:center}.elementor-widget-image a{display:inline-block}.elementor-widget-image a img[src$=\".svg\"]{width:48px}.elementor-widget-image img{vertical-align:middle;display:inline-block}<\/style>\t\t\t\t\t\t\t\t\t\t<img fetchpriority=\"high\" decoding=\"async\" width=\"800\" height=\"603\" src=\"https:\/\/afusion.ai\/wp-content\/uploads\/2024\/09\/Challenging-Accounts-Payable-Process.jpg\" class=\"attachment-full size-full wp-image-4444\" alt=\"\" srcset=\"https:\/\/afusion.ai\/wp-content\/uploads\/2024\/09\/Challenging-Accounts-Payable-Process.jpg 800w, https:\/\/afusion.ai\/wp-content\/uploads\/2024\/09\/Challenging-Accounts-Payable-Process-300x226.jpg 300w, https:\/\/afusion.ai\/wp-content\/uploads\/2024\/09\/Challenging-Accounts-Payable-Process-768x579.jpg 768w, https:\/\/afusion.ai\/wp-content\/uploads\/2024\/09\/Challenging-Accounts-Payable-Process-16x12.jpg 16w\" sizes=\"(max-width: 800px) 100vw, 800px\" \/>\t\t\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t<div class=\"elementor-element elementor-element-25358a5 e-flex e-con-boxed e-con e-parent\" data-id=\"25358a5\" data-element_type=\"container\" data-settings=\"{&quot;_ha_eqh_enable&quot;:false}\">\n\t\t\t\t\t<div class=\"e-con-inner\">\n\t\t<div class=\"elementor-element elementor-element-06ff93c e-con-full e-flex e-con e-child\" data-id=\"06ff93c\" data-element_type=\"container\" data-settings=\"{&quot;_ha_eqh_enable&quot;:false}\">\n\t\t\t\t<div class=\"elementor-element elementor-element-a7dcff0 elementor-widget elementor-widget-text-editor\" data-id=\"a7dcff0\" data-element_type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t<p>Three problems came with that workload:<\/p><ul><li><strong>Overload at predictable peaks.<\/strong> Invoice volume, supporting documents, and periodic financial reports all land in the same short windows. Staff stay overloaded, and the pressure falls hardest on the people closest to the deadlines.<\/li><li><strong>Repetitive, time-consuming tasks.<\/strong> Data entry, reconciliation, and transaction recording repeat every day. The repetition is boring, boring work breeds mistakes, and the mistakes cost real money in accounting.<\/li><li><strong>High error probability.<\/strong> Processing large amounts of data in short time windows is risky even for careful accountants. A small error in AP data distorts financial reports and can feed bad decisions upstream.<\/li><\/ul>\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t<div class=\"elementor-element elementor-element-ea29a96 e-flex e-con-boxed e-con e-parent\" data-id=\"ea29a96\" data-element_type=\"container\" data-settings=\"{&quot;_ha_eqh_enable&quot;:false}\">\n\t\t\t\t\t<div class=\"e-con-inner\">\n\t\t<div class=\"elementor-element elementor-element-f4c9a7a e-con-full e-flex e-con e-child\" data-id=\"f4c9a7a\" data-element_type=\"container\" data-settings=\"{&quot;_ha_eqh_enable&quot;:false}\">\n\t\t\t\t<div class=\"elementor-element elementor-element-8d567d2 my-heading-2 elementor-widget elementor-widget-heading\" data-id=\"8d567d2\" data-element_type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">The cooperation goal<\/h2>\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-9c3eddc elementor-widget elementor-widget-text-editor\" data-id=\"9c3eddc\" data-element_type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t<p>Vistra wanted one accounts payable automation solution that covered the whole chain: extract data from electronic and scanned\/PDF invoices, classify each invoice, compare it with related documents, handle discrepancies, and enter the result into the ERP or accounting software. One hard requirement: the solution had to stay flexible across invoice types, handling both PO and non-PO cases.<\/p>\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t<div class=\"elementor-element elementor-element-556ad79 e-flex e-con-boxed e-con e-parent\" data-id=\"556ad79\" data-element_type=\"container\" data-settings=\"{&quot;_ha_eqh_enable&quot;:false}\">\n\t\t\t\t\t<div class=\"e-con-inner\">\n\t\t<div class=\"elementor-element elementor-element-edea723 e-con-full e-flex e-con e-child\" data-id=\"edea723\" data-element_type=\"container\" data-settings=\"{&quot;_ha_eqh_enable&quot;:false}\">\n\t\t\t\t<div class=\"elementor-element elementor-element-1fe6f14 my-heading-2 elementor-widget elementor-widget-heading\" data-id=\"1fe6f14\" data-element_type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">How AFusion built the AP invoice automation\n<\/h2>\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-b5812e8 elementor-widget elementor-widget-text-editor\" data-id=\"b5812e8\" data-element_type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t<p>AFusion combined RPA with IDP to automate the accounts payable process. The robots are built with modern programming languages (C#, VB.NET, JavaScript), and large language models (LLM) support document understanding where templates vary. The workflow runs in four steps:<\/p>\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t<div class=\"elementor-element elementor-element-10b3d8a e-flex e-con-boxed e-con e-parent\" data-id=\"10b3d8a\" data-element_type=\"container\" data-settings=\"{&quot;_ha_eqh_enable&quot;:false}\">\n\t\t\t\t\t<div class=\"e-con-inner\">\n\t\t<div class=\"elementor-element elementor-element-3ac8af9 e-con-full e-flex e-con e-child\" data-id=\"3ac8af9\" data-element_type=\"container\" data-settings=\"{&quot;_ha_eqh_enable&quot;:false}\">\n\t\t\t\t<div class=\"elementor-element elementor-element-47fb286 elementor-widget elementor-widget-image\" data-id=\"47fb286\" data-element_type=\"widget\" data-widget_type=\"image.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t\t\t\t\t<img decoding=\"async\" width=\"800\" height=\"569\" src=\"https:\/\/afusion.ai\/wp-content\/uploads\/2024\/09\/Accounting-debt-automation-solution.jpg\" class=\"attachment-full size-full wp-image-4443\" alt=\"\" srcset=\"https:\/\/afusion.ai\/wp-content\/uploads\/2024\/09\/Accounting-debt-automation-solution.jpg 800w, https:\/\/afusion.ai\/wp-content\/uploads\/2024\/09\/Accounting-debt-automation-solution-300x213.jpg 300w, https:\/\/afusion.ai\/wp-content\/uploads\/2024\/09\/Accounting-debt-automation-solution-768x546.jpg 768w, https:\/\/afusion.ai\/wp-content\/uploads\/2024\/09\/Accounting-debt-automation-solution-18x12.jpg 18w\" sizes=\"(max-width: 800px) 100vw, 800px\" \/>\t\t\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t<div class=\"elementor-element elementor-element-bba0e95 e-flex e-con-boxed e-con e-parent\" data-id=\"bba0e95\" data-element_type=\"container\" data-settings=\"{&quot;_ha_eqh_enable&quot;:false}\">\n\t\t\t\t\t<div class=\"e-con-inner\">\n\t\t<div class=\"elementor-element elementor-element-c21a8c5 e-con-full e-flex e-con e-child\" data-id=\"c21a8c5\" data-element_type=\"container\" data-settings=\"{&quot;_ha_eqh_enable&quot;:false}\">\n\t\t\t\t<div class=\"elementor-element elementor-element-a952a29 my-heading-3 elementor-widget elementor-widget-heading\" data-id=\"a952a29\" data-element_type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t<h4 class=\"elementor-heading-title elementor-size-default\">1. Extract invoice data with IDP<\/h4>\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-2e80aa6 elementor-widget elementor-widget-text-editor\" data-id=\"2e80aa6\" data-element_type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t<p>The IDP engine reads both electronic invoices and scanned invoices and pulls the fields that matter for AP: invoice code\/number, issue date, supplier information, line items, quantity, unit price, totals, and tax. This removes the manual entry step that previously started every AP cycle.<\/p>\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-e1683f3 my-heading-3 elementor-widget elementor-widget-heading\" data-id=\"e1683f3\" data-element_type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t<h4 class=\"elementor-heading-title elementor-size-default\">2. Classify each invoice and apply the matching logic<\/h4>\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-4d751c0 elementor-widget elementor-widget-text-editor\" data-id=\"4d751c0\" data-element_type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t<p>The system sorts invoices into groups and applies the right checks to each. Purchase invoices are checked against the purchase order; service invoices are checked against contract terms. Classification is what lets one automation handle many invoice formats without a separate workflow for each.<\/p>\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-ebb072f my-heading-3 elementor-widget elementor-widget-heading\" data-id=\"ebb072f\" data-element_type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t<h4 class=\"elementor-heading-title elementor-size-default\">3. Post to the accounting system through web automation<\/h4>\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-6e12e43 elementor-widget elementor-widget-text-editor\" data-id=\"6e12e43\" data-element_type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t<p>After classification and checks, RPA enters the invoice data into the accounting system through screen-level automation. Data reaches the ERP accurately and in near real time, without a human re-typing anything.<\/p>\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-ac040cc my-heading-3 elementor-widget elementor-widget-heading\" data-id=\"ac040cc\" data-element_type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t<h4 class=\"elementor-heading-title elementor-size-default\">4. Notify the person in charge when something is wrong\n<\/h4>\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-10eedfb elementor-widget elementor-widget-text-editor\" data-id=\"10eedfb\" data-element_type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t<p>Errors do not sit unnoticed. The system emails the responsible person as soon as it detects a problem \u2014 mismatched information, an invalid invoice, or a posting error \u2014 so exceptions get resolved the same day instead of at month-end.<\/p>\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t<div class=\"elementor-element elementor-element-3e1ac49 e-flex e-con-boxed e-con e-parent\" data-id=\"3e1ac49\" data-element_type=\"container\" data-settings=\"{&quot;_ha_eqh_enable&quot;:false}\">\n\t\t\t\t\t<div class=\"e-con-inner\">\n\t\t<div class=\"elementor-element elementor-element-a169b47 e-con-full e-flex e-con e-child\" data-id=\"a169b47\" data-element_type=\"container\" data-settings=\"{&quot;_ha_eqh_enable&quot;:false}\">\n\t\t\t\t<div class=\"elementor-element elementor-element-6b04833 my-heading-2 elementor-widget elementor-widget-heading\" data-id=\"6b04833\" data-element_type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">Results after automation<\/h2>\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-839e2f4 elementor-widget elementor-widget-text-editor\" data-id=\"839e2f4\" data-element_type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t<ul><li><strong>End-to-end automation.<\/strong> The full AP invoice processing flow \u2014 collecting, extracting, classifying, matching, posting to the ERP \u2014 now runs without manual entry.<\/li><li><strong>Productivity at scale.<\/strong> One robot handles more than 2,000 invoices per month, freeing staff for work that needs judgment.<\/li><li><strong>Accuracy by control, not by luck.<\/strong> Intelligent extraction plus strict validation rules reduce the error types that manual entry produces.<\/li><li><strong>Flexible and scalable.<\/strong> New processing logic can be added as processes or systems change, so the automation grows with the business.<\/li><li><strong>Maintained, not abandoned.<\/strong> AFusion runs a defined maintenance and monitoring process for the robots, keeping them stable after go-live.<\/li><\/ul>\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-e239834 elementor-widget elementor-widget-image\" data-id=\"e239834\" data-element_type=\"widget\" data-widget_type=\"image.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t\t\t\t\t<img decoding=\"async\" width=\"800\" height=\"800\" src=\"https:\/\/afusion.ai\/wp-content\/uploads\/2024\/09\/Effective-debt-processing-process-after-implementing-RPA-solution.jpg\" class=\"attachment-full size-full wp-image-4445\" alt=\"\" srcset=\"https:\/\/afusion.ai\/wp-content\/uploads\/2024\/09\/Effective-debt-processing-process-after-implementing-RPA-solution.jpg 800w, https:\/\/afusion.ai\/wp-content\/uploads\/2024\/09\/Effective-debt-processing-process-after-implementing-RPA-solution-300x300.jpg 300w, https:\/\/afusion.ai\/wp-content\/uploads\/2024\/09\/Effective-debt-processing-process-after-implementing-RPA-solution-150x150.jpg 150w, https:\/\/afusion.ai\/wp-content\/uploads\/2024\/09\/Effective-debt-processing-process-after-implementing-RPA-solution-768x768.jpg 768w, https:\/\/afusion.ai\/wp-content\/uploads\/2024\/09\/Effective-debt-processing-process-after-implementing-RPA-solution-12x12.jpg 12w\" sizes=\"(max-width: 800px) 100vw, 800px\" \/>\t\t\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t<div class=\"elementor-element elementor-element-dfc4228 e-flex e-con-boxed e-con e-parent\" data-id=\"dfc4228\" data-element_type=\"container\" data-settings=\"{&quot;_ha_eqh_enable&quot;:false}\">\n\t\t\t\t\t<div class=\"e-con-inner\">\n\t\t<div class=\"elementor-element elementor-element-abb40ed e-con-full e-flex e-con e-child\" data-id=\"abb40ed\" data-element_type=\"container\" data-settings=\"{&quot;_ha_eqh_enable&quot;:false}\">\n\t\t\t\t<div class=\"elementor-element elementor-element-4714fa6 my-heading-2 elementor-widget elementor-widget-heading\" data-id=\"4714fa6\" data-element_type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">Is your accounts payable process showing the same signs?\n<\/h2>\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-150227f elementor-widget elementor-widget-text-editor\" data-id=\"150227f\" data-element_type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t<p>The pattern Vistra had is common across finance teams: growing invoice volume, weekly payment runs on short deadlines, month-end crunch, and staff whose day disappears into entry and checking. If that describes your team, the useful first step is not buying software \u2014 it is mapping where the invoices come from, what gets checked, and where the errors happen. AFusion works through exactly that mapping with finance teams, and shows which parts of an AP process automation can take over now and which need preparation first.<\/p>\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t<div class=\"elementor-element elementor-element-300ed0e e-flex e-con-boxed e-con e-parent\" data-id=\"300ed0e\" data-element_type=\"container\" data-settings=\"{&quot;_ha_eqh_enable&quot;:false}\">\n\t\t\t\t\t<div class=\"e-con-inner\">\n\t\t<div class=\"elementor-element elementor-element-185e661 e-con-full e-flex e-con e-child\" data-id=\"185e661\" data-element_type=\"container\" data-settings=\"{&quot;_ha_eqh_enable&quot;:false}\">\n\t\t\t\t<div class=\"elementor-element elementor-element-45ec814 my-heading-2 elementor-widget elementor-widget-heading\" data-id=\"45ec814\" data-element_type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">Frequently asked questions\n<\/h2>\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-80e94f5 elementor-widget elementor-widget-text-editor\" data-id=\"80e94f5\" data-element_type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t<p><strong><b>How many invoices can one AP automation robot process?<\/b><\/strong><br \/>In this project, one robot processed more than 2,000 invoices per month. Actual capacity depends on invoice formats, line-item complexity, and the validation rules configured for the ERP.<\/p><p><br \/><strong><b>Can RPA handle non-PO invoices?<\/b><\/strong><br \/>Yes. The solution classifies invoices by type and applies the matching logic per group \u2014 PO invoices are validated against the purchase order, while non-PO and service invoices follow their own checks, such as contract terms.<\/p><p><br \/><strong><b>What happens when an invoice has an error?<\/b><\/strong><br \/>The system flags the exception and emails the person in charge immediately, with the nature of the problem (mismatch, invalid invoice, posting error). Exceptions are reviewed and resolved individually instead of being discovered during reconciliation.<\/p><p><br \/><strong><b>Does the solution write into the ERP?<\/b><\/strong><br \/>Yes. After extraction and validation, the robot posts invoice data into the ERP\/accounting software through screen-level automation, so the result is a real accounting entry, not just a data file.<\/p>\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t","protected":false},"excerpt":{"rendered":"<p>Automating accounts payable invoice processing for Vistra with RPA and IDP AFusion automated Vistra&#8217;s accounts payable (AP) invoice processing with an RPA solution built on Intelligent Document Processing (IDP). The system extracts data from electronic invoices and scanned PDFs, classifies each invoice, matches it against related documents, handles discrepancies, and posts the result to the<br \/><a class=\"moretag\" href=\"https:\/\/afusion.ai\/en\/vt-project-create-automated-invoices-with-rpa\/\">+ Read More<\/a><\/p>\n","protected":false},"author":1,"featured_media":4447,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[37],"tags":[176],"class_list":["post-19489","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-case-study","tag-accounts-payable-invoice-automation-for-vistra-with-rpa-and-idp-afusion-case-study"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v22.8 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Automating accounts payable invoice processing for Vistra with RPA and IDP - afusion<\/title>\n<meta name=\"description\" content=\"Account Payables Invoice Automation Vistra, AFusion has successfully solved complex payable management problems by applying RPA solutions. 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