AP Automation Unleashed: iAutobot – AI Agent delivers Success as a Service

21 May, 2025

AP Automation Unleashed iAutobot - AI Agent Delivers Success As A Service

I. Challenges in Managing Accounts Payable

The high volume of invoices from multiple suppliers in diverse formats complicates the processing workflow, requiring significant time and resources, especially as the workload increases.

Foreign languages such as Thai and Chinese pose difficulties in invoice automation recognition and processing, impacting the efficiency of AP Automation management.

Fragmented data and the lack of a centralized system lead to time-consuming searches for past records or updates on information like pricing, reducing the overall effectiveness of the AP process.

Manual data entry, which is slow, error-prone, and hard to scale with growing workloads, places immense pressure on teams. The strain of closing books and supplier complaints due to late payments, particularly as businesses expand, affects relationships and cash flow.

II. Global Trends in AP Automation

The accounts payable (AP) process is undergoing a profound global transformation, driven by advanced technologies such as Robotic Process Automation (RPA) and Generative AI (GenAI). According to Gartner, this shift marks a transition from manual methods to intelligent automation systems, with AI agents playing a central role in boosting operational efficiency. RPA not only automates repetitive tasks like invoice data entry and matching but also lays the foundation for handling complex processes, enabling businesses to optimize costs and accelerate processing times. Moreover, with the advancements in GenAI, modern AP automation platforms can now manage unstructured data, predict payment trends, and support strategic decision-making, ushering in a new era for enterprise financial management.

By 2029, Gartner predicts that 80% of companies with mature automation systems will adopt integrated platforms like Business Orchestration and Automation Technologies (BOAT) to effectively manage and coordinate AP Automation processes alongside AI agents. This trend underscores the critical role of AI agents, such as AFusion’s iAutobot, which combines Intelligent Document Processing (IDP), RPA, and GenAI to deliver end-to-end AP Automation—from invoice automation extraction to financial close. With 60% of IDP buyers expected to prioritize solutions leveraging multimodal large language models (LLMs) by 2027, B2B enterprises are increasingly investing in these technologies to tackle challenges posed by complex image-based documents, ensuring accuracy and optimal performance in global AP Automation management.

III. Introducing AFusion

The Story of AFusion

AFusion was born from the founder’s firsthand experience – years spent in a manual accounting environment where invoices, data, and repetitive processes created immense pressure and wasted resources. This drive to find a more efficient approach led to the creation of AFusion, a GenAI-powered accounting automation platform designed to tackle entrenched challenges and empower finance teams to shift from operational burdens to strategic roles. Rooted in the founder’s journey, AFusion deeply understands the pain points of accounting and bookkeeping.

From a Personal Vision to a Pioneering Technology Platform

Developed by IMT Solutions, a technology company with extensive experience in enterprise software, AFusion combines deep accounting automation expertise with cutting-edge technology. The platform leverages artificial intelligence and robotic process automation (RPA) to address core AP Automation challenges, such as the burden of data entry, errors, and prolonged processing times. Beyond automation, the solution seamlessly integrates with existing financial systems, delivering a streamlined, transparent, and efficient workflow like never before.

SaaS Software & End-to-End (E2E) Solution: Convenient and Comprehensive

AFusion is delivered as a SaaS platform, offering maximum flexibility in deployment and operation. Its standout feature lies in its end-to-end (E2E) approach, covering the entire AP Automation process – from invoice automation receipt and management to payment completion. This means businesses no longer need to patchwork disjointed tools or adjust manual processes; they can implement a unified system tailored to their unique operational needs.

A Multi-Industry Solution, Starting with F&B and Southeast Asia

While applicable across industries, AFusion is specifically tailored for sectors with high transaction volumes and fast processing demands, such as food and beverage (F&B). With intelligent AP Automation and deep integration capabilities, AFusion helps leading F&B companies in the region reduce invoice automation processing times from days to minutes. Currently, the solution is being widely adopted across Southeast Asia, where the need for digital transformation in accounting automation is increasingly urgent. More than just a tool, AFusion is becoming a strategic partner, enabling businesses in the region to optimize costs, enhance efficiency, and confidently pursue growth.

IV. Why Choose AFusion?

Real Success Stories: Transformative Journeys with iAutobot

Before diving into why AFusion is the ideal choice for your business – whether you’re a large company with high invoice automation volumes or an accounting automation firm serving multiple clients with smaller invoices – we invite you to explore real-world success stories from organizations that have revolutionized their AP Automation processes with iAutobot. These examples vividly demonstrate AFusion’s value, from overcoming major challenges to achieving exceptional efficiency, saving time, optimizing cash flow, and ensuring compliance effortlessly.

HC Vietnam – From Paper Chaos to Invoice Automation Precision: HC, a large F&B chain, previously handled over 600 invoices daily from the government’s e-invoice portal, taking 3 minutes per invoice due to manual data entry and mark-ship bottlenecks. AFusion deployed iAutobot, integrating advanced AP Automation, bypassing the government portal’s captcha, automating e-invoice downloads, and matching data with ERP NetSuite. The result? HC achieved a 99% success rate, reduced processing time to 2 minutes per invoice, eliminated the mark-ship step, and saved 90% of manual effort, ensuring smoother cash flow and timely payments for large-scale operations.

Vistra Vietnam – Serving Diverse Clients with Small Invoices: Vistra, an accounting automation firm, processed 1,500 invoices monthly across various formats (PDF, images) and languages (Vietnamese, Thai, English). Previously, manual processing took 3 minutes per invoice. After adopting iAutobot, AFusion automated the process with advanced invoice automation – from invoice automation retrieval and data extraction to ERP synchronization – achieving a 90% success rate, cutting processing time to 2 minutes per invoice, and saving 80% of manual work, significantly improving service efficiency for diverse clients.

Core Value: What Sets AFusion Apart?

These successes are not coincidental but stem from the unique value AFusion delivers, catering to both large companies with high invoice automation volumes and accounting automation firms with numerous small-invoice clients. Let’s explore the three key factors that make iAutobot the ideal AP Automation solution for your business.

Multilingual IDP: iAutobot is equipped with Intelligent Document Processing (IDP) powered by advanced Large Language Models (LLMs), enabling data extraction from invoices in multiple formats (PDF, images, e-invoices) and languages, including Vietnamese, Thai, Japanese, Chinese, English, Lao, and Khmer. With up to 99% accuracy, as seen with Highlands, iAutobot handles even low-quality image invoices, helping large companies save time and reduce errors while enabling accounting automation firms to efficiently manage multilingual invoices from diverse clients.

Flexible Customization: iAutobot is not a one-size-fits-all solution; it adapts to your specific AP Automation processes. AFusion customizes approval workflows, invoice automation categorization (PO/non-PO) based on business logic, and integrates seamlessly with ERP systems like NetSuite, D365, or internal platforms. As demonstrated with Vistra, the solution was tailored to handle over 1,500 invoices monthly from various sources (email, SharePoint), ensuring flexibility and optimization for both large companies and accounting automation firms with diverse needs.

Comprehensive End-to-End Solution: iAutobot delivers full AP Automation across the process, from retrieving invoices from email or government portals, extracting data with IDP, performing 3-way matching, automating approvals, syncing data with ERP, to sending real-time email alerts for errors. Using RPA, iAutobot processes 200 to 1,500 invoices daily (as seen with Highlands and Vistra), reducing processing time from 3 minutes to 2 minutes per invoice, while offering a debt tracking dashboard to help large companies optimize cash flow and accounting automation firms ensure compliance with regulations like Vietnam’s Decree 123/2020.

V. AFusion’s Solution

iAutobot – The Intelligent AI Agent

iAutobot, AFusion’s advanced AI Agent, serves as a powerful ally, continuously optimizing the AP Automation process and automating accounting automation with its intelligent learning and processing capabilities. Designed for seamless operation, it helps businesses reduce pressure and enhance efficiency without disrupting daily workflows.

Technologies Used: IDP, RPA and GenAI

AFusion powers iAutobot with three cutting-edge technologies: Intelligent Document Processing (IDP) for accurate data extraction from diverse sources; Robotic Process Automation (RPA) to handle repetitive manual tasks; and Generative AI (GenAI) for intelligent analysis, delivering flexible and effective solutions.

Leveraging an integrated automation technology portfolio aligned with Gartner’s model, AFusion positions iAutobot as the central orchestrator of the accounts payable (AP) process. By harnessing IDP for data extraction, RPA for task automation, and GenAI for intelligent analysis, AFusion delivers a comprehensive solution that optimizes financial management, reduces pressure, and boosts operational efficiency.

How AFusion Seamlessly Addresses Challenges

iAutobot automates the processing of large document volumes with high efficiency, ensuring organized operations even as workloads grow. The system intelligently identifies and analyzes documents from various sources, overcoming barriers naturally without requiring manual intervention. Data is systematically integrated and managed, enabling rapid retrieval without disrupting workflows. Complex tasks are executed with precision and scalable flexibility, as if everything is always prepared. The process concludes smoothly, ensuring effective control without added pressure or delays.

VI. Conclusion

In today’s globally competitive landscape, adopting AP Automation is crucial to avoid falling behind. AFusion, with iAutobot, not only addresses traditional challenges but also optimizes financial management efficiency, empowering C level with a strategic edge. Contact AFusion today to explore this AP Automation solution and lead the way in your digital transformation journey!

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