AP Automation: iAutobot – AI Agent delivers SaaS

21 May, 2025

AP Automation iAutobot - AI Agent Delivers SaaS

AP Automation uses technology to digitize and optimize the process from invoicing to payment, replacing manual tasks such as data entry and paper processing with software that collects invoices, matches purchase orders, approves workflows, and executes payments.

I. AP Automation: Key Challenges in Accounts Payable It Can Solve

The high volume of invoices from multiple suppliers in diverse formats complicates the processing workflow, requiring significant time and resources, especially as the workload increases.

Foreign languages such as Thai and Chinese pose difficulties in invoice automation recognition and processing, impacting the efficiency of AP Automation management.

Fragmented data and the lack of a centralized system lead to time-consuming searches for past records or updates on information like pricing, reducing the overall effectiveness of the AP process.

Manual data entry, which is slow, error-prone, and hard to scale with growing workloads, places immense pressure on teams. The strain of closing books and supplier complaints due to late payments, particularly as businesses expand, affects relationships and cash flow.

II. Global Trends in Accounts Payable Process

The accounts payable (AP) process is experiencing a global transformation driven by advanced technologies like Robotic Process Automation (RPA) and Generative AI (GenAI). According to Gartner, this shift moves from manual methods to intelligent automation, with AI agents enhancing efficiency. RPA automates repetitive tasks like invoice data entry and matching, laying the groundwork for complex process optimization, reducing costs, and speeding up processing times. Additionally, GenAI enables modern AP platforms to handle unstructured data, predict payment trends, and support strategic decisions, revolutionizing enterprise financial management.

By 2029, Gartner forecasts that 80% of companies with mature automation will adopt integrated platforms like Business Orchestration and Automation Technologies (BOAT) to manage AP processes with AI agents. This highlights the importance of AI solutions like AFusion’s iAutobot, which integrates Intelligent Document Processing (IDP), RPA, and GenAI for end-to-end AP automation, from invoice extraction to financial close. With 60% of IDP buyers prioritizing multimodal large language models (LLMs) by 2027, B2B enterprises are investing in these technologies to address challenges with complex image-based documents, ensuring accuracy in global AP management.

III. Introducing AFusion

The Story of AFusion

AFusion was born from the founder’s firsthand experience – years spent in a manual accounting environment where invoices, data, and repetitive processes created immense pressure and wasted resources. This drive to find a more efficient approach led to the creation of AFusion. It’s a GenAI-powered accounting automation platform designed to tackle entrenched challenges and empower finance teams to shift from operational burdens to strategic roles. Rooted in the founder’s journey, AFusion deeply understands the pain points of accounting and bookkeeping.

From a Personal Vision to a Pioneering Technology Platform

Developed by IMT Solutions, a technology company with extensive experience in enterprise software, AFusion combines deep accounting automation expertise with cutting-edge technology. The platform leverages artificial intelligence and robotic process automation (RPA) to address core AP challenges, such as the burden of data entry, errors, and prolonged processing times. Beyond automation, the solution seamlessly integrates with existing financial systems, delivering a streamlined, transparent, and efficient workflow like never before.

SaaS Software & End-to-End (E2E) Solution: Convenient and Comprehensive

AFusion is delivered as a SaaS platform, offering maximum flexibility in deployment and operation. Its standout feature lies in its end-to-end (E2E) approach, covering the entire AP Automation process – from invoice automation receipt and management to payment completion. This means businesses no longer need to patchwork disjointed tools or adjust manual processes; they can implement a unified system tailored to their unique operational needs.

A Multi-Industry Solution, Starting with F&B and Southeast Asia

While applicable across industries, AFusion is specifically tailored for sectors with high transaction volumes and fast processing demands, such as food and beverage (F&B). With intelligent AP Automation and deep integration capabilities, AFusion helps leading F&B companies in the region reduce invoice automation processing times from days to minutes.

Currently, the solution is being widely adopted across Southeast Asia, where the need for digital transformation in accounting automation is increasingly urgent. More than just a tool, AFusion is becoming a strategic partner, enabling businesses in the region to optimize costs, enhance efficiency, and confidently pursue growth.

IV. Choosing AFusion: A Smarter AP Automation Approach

Real Success Stories: Transformative Journeys with iAutobot

Before diving into why AFusion is the ideal choice for your business – whether you’re a large company with high invoice automation volumes or an accounting automation firm serving multiple clients with smaller invoices – we invite you to explore real-world success stories from organizations that have revolutionized their AP Automation processes with iAutobot. These examples vividly demonstrate AFusion’s value, from overcoming major challenges to achieving exceptional efficiency, reducing AP expenses, optimizing costs, saving time, and ensuring compliance effortlessly.

HC Vietnam – From Paper Chaos to Invoice Automation Precision: HC, a large F&B chain, previously handled over 600 invoices daily from the government’s e-invoice portal, taking 3 minutes per invoice due to manual data entry and mark-ship bottlenecks. AFusion deployed iAutobot, integrating advanced AP Automation, bypassing the government portal’s captcha, automating e-invoice downloads, and matching data with ERP NetSuite. The result? HC achieved a 99% success rate, reduced processing time to 2 minutes per invoice, eliminated the mark-ship step, and saved 90% of manual effort, ensuring smoother cash flow and timely payments for large-scale operations.

Vistra Vietnam – Serving Diverse Clients with Small Invoices: Vistra, an accounting automation firm, processed 1,500 invoices monthly across various formats (PDF, images) and languages (Vietnamese, Thai, English). Previously, manual processing took 3 minutes per invoice. After adopting iAutobot, AFusion automated the process with advanced invoice automation – from invoice automation retrieval and data extraction to ERP synchronization – achieving a 90% success rate, cutting processing time to 2 minutes per invoice, and saving 80% of manual work, significantly improving service efficiency for diverse clients.

Core Value: What Sets AFusion Apart?

These successes are not coincidental. They stem from the unique value AFusion provides, serving large enterprises with high volumes of invoices requiring automation. Let’s explore the three key factors that make iAutobot the ideal AP Automation solution for your business.

Multilingual IDP: iAutobot is equipped with Intelligent Document Processing (IDP) powered by advanced Large Language Models (LLMs), enabling data extraction from invoices in multiple formats (PDF, images, e-invoices) and languages, including Vietnamese, Thai, Japanese, Chinese, English, Lao, and Khmer. With up to 99% accuracy, as seen with HC Coffee, iAutobot handles even low-quality image invoices. This helps large companies save time and reduce errors while enabling accounting automation firms to efficiently manage multilingual invoices from diverse clients.

Flexible Customization: iAutobot is not a one-size-fits-all solution; it adapts to your specific AP Automation processes. AFusion customizes approval workflows, invoice automation categorization (PO/non-PO) based on business logic, and integrates seamlessly with ERP systems like NetSuite, D365, or internal platforms. As demonstrated with Vistra, the solution was tailored to handle over 1,500 invoices monthly from various sources (email, SharePoint), ensuring flexibility and optimization for both large companies and accounting automation firms with diverse needs.

End-to-End Solution: iAutobot automates the entire AP process—from retrieving invoices via email or portals, extracting data with IDP, and performing 3-way matching, to automating approvals. Moreover, it syncs with ERP systems and sends real-time alerts for errors. By leveraging RPA, iAutobot processes 500–1,500 invoices daily (e.g., HC Coffee, Vistra) and reduces processing time from 3 to 2 minutes per invoice.

V. AFusion’s Solution

iAutobot – The Intelligent AI Agent

iAutobot, AFusion’s advanced AI Agent, serves as a powerful ally, continuously optimizing the AP Automation process and automating accounting automation with its intelligent learning and processing capabilities. Designed for seamless operation, it helps businesses reduce pressure and enhance efficiency without disrupting daily workflows.

Technologies Used: IDP, RPA and GenAI

AFusion powers iAutobot with three cutting-edge technologies: Intelligent Document Processing (IDP) for accurate data extraction from diverse sources; Robotic Process Automation (RPA) to handle repetitive manual tasks; and Generative AI (GenAI) for intelligent analysis, delivering flexible and effective solutions.

Leveraging an integrated automation technology portfolio aligned with Gartner’s model, AFusion positions iAutobot as the central orchestrator of the accounts payable (AP) process. By harnessing IDP for data extraction, RPA for task automation, and GenAI for intelligent analysis, AFusion delivers a comprehensive solution that optimizes financial management, reduces pressure, and boosts operational efficiency.

How AFusion Seamlessly Addresses Challenges

iAutobot automates the processing of large document volumes with high efficiency, ensuring organized operations even as workloads grow. The system intelligently identifies and analyzes documents from various sources, overcoming barriers naturally without requiring manual intervention. Data is systematically integrated and managed, enabling rapid retrieval without disrupting workflows. Complex tasks are executed with precision and scalable flexibility, as if everything is always prepared. The process concludes smoothly, ensuring effective control without added pressure or delays.

VI. Conclusion

In today’s globally competitive landscape, adopting AP Automation is crucial to avoid falling behind. AFusion, with iAutobot, not only addresses traditional challenges but also optimizes financial management efficiency, empowering C level with a strategic edge. Contact AFusion today to explore this AP Automation solution and lead the way in your digital transformation journey!

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